Subject Access Requests
- The Whittington Hospital NHS Trust,
Access to Health Records,
C/O Clinic 1B
Level 1 Out Patient Block,
- 020 7288 3076
Your health records contain information about your healthcare.
They are made by doctors, nurses or other health professionals and can include:
- details about you, for example your date of birth, address, next of kin,
- gender, language, ethnicity, any disabilities you have
- hand-written clinical notes
- letters to and from other health professionals
- laboratory reports
- imaging scans such as X-rays
- printouts from monitoring equipment
Yes. You can obtain a copy of your own hospital health record by submitting a written request to the Access to Health Records department, Alternatively, if you would like a copy of your health records please contact:
Can we charge a fee?
In most cases we cannot charge a fee to comply with a subject access request.
However, as noted above, where the request is manifestly unfounded or excessive you may charge a “reasonable fee” for the administrative costs of complying with the request. However please note this is unlikely to apply in most cases as it is common for medical records to be large in size and would their provision would constitute a standard request.
We can also charge a reasonable fee if an individual requests further copies of their data following a request. We must base the fee on the administrative costs of providing further copies.
Under the Data protection Act 2018 (DPA) , we are required to keep your health records safe and confidential. Every member of staff working for, or with the NHS, has a duty to keep any information that they come across completely confidential.
Apart from clinical and administrative staff involved with your treatment, we will only share information that other health care professionals involved in your care need to know about. These may include your GP, dentist, health visitor or community nurse. We will not share information if you ask us not to but we may wish to discuss with you how this might affect your care.
By law we may also sometimes have to provide the information to other agencies, for example when a formal court order has been issued or when we encounter infectious diseases which may be a risk to others.